Soft delete a project
Hide a project entirely. Recoverable by an admin; not visible to anyone in the normal UI.
Soft delete is the strongest way to remove a project from view without actually destroying data. The project disappears from every list, search, and dashboard. It can still be restored by an admin from the database, but there's no in-app "undo" surfaced to regular users.
For most "I'm done with this build" cases, archive is the right tool. Reach for soft delete only when the project shouldn't have existed.
When to soft delete
- A project was created in error (wrong customer, duplicate of another project, test data).
- A project was started but never sold and you don't want it cluttering search.
- The customer cancelled before any meaningful spec work was done.
When not to soft delete
- The build is done. Use Archived instead, it's recoverable from the UI and keeps the export trail visible.
- You're worried about disk space, soft delete doesn't free storage immediately. Cleanup happens on a schedule independently.
Steps
Open the project.
From the project menu (top-right), choose Delete project.
Type the project name in the confirmation prompt to confirm. The prompt is intentionally a little annoying.
Confirm. The project disappears immediately.
This action is harder to reverse than archive. A workspace admin can restore the project, but it requires direct intervention, there's no in-app restore button.
What stays in the system
- The project record itself, marked deleted.
- All sheets, items, attachments, and audit log entries.
- All share links (now non-functional from the public side).
- All exports already generated.
What stops working
- Search and the project list, the project is no longer surfaced.
- Public share links, viewers see a "not found" page.
- Exports already downloaded continue to work (the file is in your hands).
Restoring
Ask a workspace admin. Restoration is a database-side operation; the project comes back exactly as it was at the moment of deletion.