Archive and reopen
Archive a project to keep it out of active rotation, and bring it back when needed.
Archiving is a soft-hide. The project is still queryable, exportable, and recoverable, it just stops appearing in the default project list so the team can focus on what's active.
Archive a project
Open the project.
Click the status pill in the project header.
Pick Archived from the dropdown.
Confirm, no reason is required when moving into Archived.
After archiving:
- The project disappears from Projects.
- It still appears in search results and in the audit log.
- Exports and share links remain valid.
- Edits to any sheet now require a change reason.
See archived projects
In the project list, toggle the Show archived filter (or set the status filter to Archived).
Reopen an archived project
Find the archived project (toggle Show archived in the project list, or search by name).
Open it.
Click the status pill and pick In review or Draft.
Type a change reason and confirm.
The project reappears in the default project list and edits stop requiring a reason once it's out of the locked statuses.
Archive vs soft delete vs status = Finalised
| Drops from default list | Edits require reason | Recoverable | When to use | |
|---|---|---|---|---|
| Finalised | No | Yes | n/a (state) | Customer signed off; the project is closed but still active in the dashboard. |
| Archived | Yes | Yes | Yes (set status back) | Build is done; want to declutter the list. |
| Soft deleted | Yes (entirely) | n/a | Yes (admin) | Project shouldn't be visible at all (created in error, etc). |
Tips
- For builds that wrapped successfully, Finalised → Archived is the canonical end-of-life sequence.
- For projects created in error, soft delete is cleaner than archiving.